Privacy Statement

1. Collection of Personal Information

The journal may collect personal information voluntarily provided by users through manuscript submissions, author registration, editorial correspondence, and other journal-related activities.
Such information may include:

• Full name and preferred author name
• Email address and contact information
• Institutional or organizational affiliation
• Author biography and professional information
• Manuscript titles, content, and submission history
• Editorial communications and publication records
• Account credentials and technical information necessary for website administration

The journal shall limit the collection of personal information to what is reasonably necessary for its legitimate publication and administrative purposes.

2. Use of Personal Information
Personal information collected by SalingDiwa shall be processed for purposes directly related to journal operations, including:

• Managing literary submissions and editorial evaluations
• Communicating editorial decisions and publication updates
• Maintaining author profiles and publication records
• Facilitating correspondence among authors, editors, and reviewers
• Publishing approved author information and literary contributions
• Ensuring website functionality, security, and administration
• Addressing inquiries, complaints, and ethical concerns
• Complying with applicable legal and regulatory obligations

Personal information shall not be used for unrelated purposes without an appropriate lawful basis.

3. Confidentiality of Submissions
Unpublished manuscripts, author correspondence, editorial assessments, and related submission records shall be treated as confidential.
Access to such information shall be limited to authorized editorial personnel and individuals directly involved in the assessment, editing, or publication process.
Unpublished works shall not be disclosed, reproduced, or distributed to unauthorized third parties without appropriate permission or another lawful basis.

4. Publication of Author Information
Upon acceptance and publication of a literary work, the journal may publish author information necessary for identification, attribution, and literary documentation.
Such information may include the author's name, institutional affiliation, approved biography, and other details authorized for public disclosure.
Personal contact information, including private email addresses and telephone numbers, shall not be made publicly available without an appropriate lawful basis.

5. Data Sharing and Third-Party Services
SalingDiwa shall not sell personal information to third parties.
Personal information may be shared with authorized service providers or relevant parties when reasonably necessary for website hosting, manuscript processing, email communication, technical maintenance, and other legitimate journal operations.
Any such sharing shall be subject to appropriate confidentiality, security, and data protection safeguards.
Personal information may also be disclosed when required by applicable law or a lawful order issued by a competent authority.

6. Data Security
The journal shall implement reasonable organizational, physical, and technical safeguards to protect personal information against unauthorized access, accidental loss, improper disclosure, alteration, and misuse.
Security measures shall be reviewed and improved as appropriate to the nature of the information processed and the journal's operational requirements.
Although reasonable precautions shall be observed, the journal recognizes that no electronic system can guarantee absolute security.

7. Data Retention
Personal information shall be retained only for as long as necessary to fulfill the purposes for which it was collected, meet applicable legal obligations, resolve legitimate disputes, and maintain appropriate publication records.
Submission records and editorial correspondence shall be reviewed periodically according to the journal's adopted retention procedures.
Information forming part of the permanent publication record may be retained for archival and bibliographic purposes, subject to applicable law.

8. Rights of Data Subjects
In accordance with applicable Philippine data privacy laws, individuals may exercise their rights concerning the processing of their personal information, including the rights to be informed, access, correction, objection, erasure or blocking, and data portability, where applicable.
Individuals may also raise privacy concerns or seek appropriate remedies under applicable law.
Requests involving personal information shall be evaluated in accordance with legal requirements and the journal's legitimate publication and recordkeeping responsibilities.

9. Cookies and Website Information
The journal website may use essential cookies and related technologies to support user authentication, account sessions, website functionality, and security.
Where additional analytics or tracking technologies are introduced, users shall be provided with appropriate information and consent mechanisms when required by law.

10. Updates to the Privacy Statement
SalingDiwa may revise this Privacy Statement to reflect changes in legal requirements, journal operations, or information management practices.
Updated versions shall be published on the journal's official website and shall indicate their effective date.

11. Contact Information
For questions, requests, or concerns regarding personal information and privacy practices, individuals may contact:

SalingDiwa: A Literary Journal
Published by: Dr. Alma B. Manera
Address: Bangayan St., Libag Norte, Tuguegarao City, Cagayan 3500, Philippines
Email: salingdiwa@gmail.com
Website: https://salingdiwa.com/

Privacy-related requests shall be directed to the journal's authorized representative for appropriate action.